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REVISED GUIDELINES ON THE SEARCH FOR OUTSTANDING CONTRACT OF SERVICE EMPLOYEE

  1. RATIONALE

The revision of the Guidelines on the Search for Outstanding Contract of Service Employee is prompted by recent updates in the DTI R2 System on Performance Rewards and Incentives (SPRInts). This revision is essential to harmonize the selection criteria and procedures in the implementation of SPRInts Awards.

The revised guidelines aim to create a unified and consistent framework for recognizing and rewarding DTI R2 employees, promoting fairness and transparency in the evaluation process.

  1. OBJECTIVES
  1. To recognize and reward outstanding Contract of Service employees in DTI Region 02 who have consistently demonstrated exceptional performance and contributions beyond their regular duties, thereby motivating them to continue their exemplary work and setting a standard for excellence within the organization.
  2. To promote a culture of meritocracy and equal opportunity within the Region by ensuring that all Contract of Service employees, regardless of background or status, have the opportunity to be recognized and rewarded for their exceptional achievements and contributions to the organization.
  3. To encourage self-improvement and professional development among Contract of Service employees by providing them with tangible incentives, such as certificates, gift certificates, and points towards future career advancement, as a form of appreciation for their dedication and hard work.

  1. WHO MAY NOMINATE

Any individual or organization, including supervisors, peers, or clients, with extensive knowledge of the outstanding work performance and/or exemplary ethical behavior of the employee or group/ team is eligible to nominate an individual or group/team for a specific award category in the Search Program. Additionally, qualified employees have the option to self-nominate, and such self-nominations should be accompanied by thorough documentation showcasing their achievements and qualifications.

  1. COVERAGE/GUIDELINES
  1. Outstanding accomplishments/ contributions

The search shall give premium to accomplishments/ contributions made by the nominee/s beyond their “business-as-usual” work performance/ service delivery which are noteworthy and of significant positive impact.

  1. Nominee qualifications

The search shall apply to ALL Contract of Service employees of DTI Region 02 in recognition of their outstanding performance, achievement or contribution that affect economy in operation, increase in production, improved work conditions/services, or such other end-results beneficial to the government, including heroic acts done in the public interest or through sustained work performance and consistent manifestation of outstanding work outputs in terms of quantity without sacrificing quality and timeliness or rendition of overtime work, among others.

  1. Nominee must have rendered one (1) year Contract of Service in the Department for the period being nominated for and must be currently active in the service whether regular or COS. Accomplishments for which the nominee is being recognized for should also be made during the year.  
  2. Must have obtained at least a Very Satisfactory performance ratingfor the period being nominated for; and
  3. has NOT been found guilty of any criminal or administrative offense and in instances that the nominee has pending administrative or criminal case, there should be no adverse judgment/ruling at the time of the nomination.
  1. In the group category, all team members must meet the above-mentioned qualification requirements (a-c).
  1. There shall be no discrimination in the selection of nominees and awardees because of age, school, gender, civil status, disability, religion, ethnicity, social status, income class, paternity and filiation, political affiliation or other similar factors/personal circumstances that run counter to the principles of merit and equal opportunity.

  1. MECHANICS/ PROCEDURES IN THE SELECTION OF NOMINEES AND AWARDEES

Step 1: The Provincial/Regional Division SPRInts Sub-Committee shall conduct an initial evaluation/ pre-screening of nominees at the provincial/ regional division level. The committee shall review/check whether the qualifications or criteria specific to the award category are likewise met.

Each office or division is allowed to nominate only one candidate for each award category, and no candidate shall be nominated in more than one category.

Step 2: The candidates shall be asked to make a write-up regarding:        

a.)Highlights of accomplishments. The write-up on highlights of accomplishments should contain the nature of the accomplishments and when it was performed, the impact of the accomplishment and the specific role of the nominee. A maximum of five (5) specific, most important/ noteworthy accomplishment of the candidate shall be allowed. It is advised that the STAR format should be used. The accomplishments presented must be relevant to the award category for which they are nominated.

b.) Demonstration of DTI core values. With regards to the write-up on demonstration of DTI core values, candidates should summarize his/her best qualities of exemplary ethical behavior on the basis of his/her observance of the DTI core values.

Step 3: Once the candidate is identified, the office/ division shall facilitate the submission of nominations duly endorsed by their respective head along with other supporting documents. Nominations and their requisite document forms shall be submitted by the nominating office to the Regional SPRInts Committee for evaluation and deliberation.  

Step 4: The Regional SPRInts secretariat shall conduct an initial evaluation of the submitted nominations against the particular Qualifications set for an awards category. A shortlist of candidates passing the initial evaluation is prepared for the panel interview and those who failed the initial evaluation shall be notified accordingly.

Step 5: The Regional SPRInts Committee shall conduct a Panel Interview with all candidates. Each candidate shall be rated according to a given set of criteria specific to the award category using the Search Committee Rating Sheets.

The procedures in the Revised Guidelines for DTI R2 SPRInts on panel interview, computation of scores, cut-off score, application of criteria, and ranking method shall be applied.

Step 6: Results are announced in a formal recognition ceremony during the DTI-R2 SPRInts Awards Program.

  1. AWARD CATEGORIES (Refer to Annex A)
  1. REWARD/ INCENTIVES
  1. Winner:    Plaque worth P1,500.00; and

        Gift Certificate of 5,000.00     

   2nd Placer:     Plaque worth P1,000.00; and

           Gift Certificate of 3,000.00         

   3rd Placer:      Plaque worth P1,000.00; and

Gift Certificate of 1,000.00         

   Nominees: Certificate of Recognition

  1. As an additional incentive, all nominees and awardees to any of the award categories shall also earn corresponding point essential when vying for a permanent position as per existing selection criteria promulgated by the DTI R2 Human Resource Merit Promotion and Selection Board (HRMPSB).
  1. REQUIRED NOMINATION DOCUMENTS

Each nomination requires the submission of the following:

  1. Complete filled -out Nomination Forms

For Individual Categories:

  • INDIVIDUAL NOMINATION FORM_INFO
  • INDIVIDUAL NOMINATION FORM_ HIGHLIGHTS OF ACCOMPLISHMENTS
  • INDIVIDUAL NOMINATION FORM_ DEMONSTRATION OF DTI VALUES

For Group Categories:

  • GROUP NOMINATION FORM_INFO
  • GROUP NOMINATION FORM_ HIGHLIGHTS OF ACCOMPLISHMENTS
  • Duly signed Individual Performance Rating or Dashboard of the nominee for the last rating period immediately preceding the nomination.
  • Other supporting documents/evidences to the nomination like clippings, citations etc.
  1. AWARDS PRESENTATION

A formal, solemn and prestigious Recognition Ceremony shall be held annually, in time for the DTI Anniversary Celebration or prior to the DTI National SPRInts Search to the extent possible. The DTI-R2 SPRInts Committee, with the approval of the Regional Director, shall create a SPRInts Technical Working Group spearheaded by the DTI-R2 SPRInts Secretariat to take charge in the preparation, organization and implementation of the Recognition Ceremony.

  1. FUNDS REQUIREMENTS

The Program shall be incorporated into the agency’s annual Work and Financial Plan, subject to the availability of Funds.

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