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SPRINTS GUIDELINES (REGULAR CATEGORY)

  1. RATIONALE

One of the Department’s goals is to motivate its employees, whether individually or in group, to consistently deliver quality service beyond expectations through a formal recognition and granting of rewards based on outstanding performance and noteworthy accomplishments. Towards this end, an annual search for exemplary performers known as the System on Performance Rewards and Incentives (SPRlnts) shall be implemented by the Department. The formal SPRInts Recognition Ceremony shall be held as part of the DTI Anniversary Celebration or on an alternate schedule as approved by the DTI-R2 Sub-Performance Management Team (PMT)/Local SPRInts Committee or the Regional Director.

  1. OBJECTIVES

DTI R2 SPRInts aims to:

  1. inspire officials and employees to promote and uphold the highest standards of performance and ethics;
  2. provide as a consequence, motivational incentives to enhance employee competence, efficiency, and productivity; and
  3. recognize and highlight superior accomplishments, extraordinary acts or services, and other personal efforts that contributed to the improvement of DTI operations and public service delivery by individuals or teams.

  1. LEGAL BASES
  1. Chapter 5, Title I, Book V, E.O No. 292 (Administrative Code of 1987)
  2. Rule X, Omnibus Rules Implementing Book V of E.O No. 292 and Other Pertinent Civil Service Laws
  3. Chapter 2, Title X, Book I, E.O 292 (Administrative Code of 1987)
  4. CSC MC No. o1 Series of 2001 (Program on Awards and Incentives for Service Excellence)
  5. DTI DO.17-113 (DTI Program on Rewards, Awards and Incentives for Service Excellence)

  1. COVERAGE

The System shall apply to all officials and employees of DTI-R2 who are occupying career or non-career positions on a permanent, temporary, co-terminus, contractual, casual or contract of service (COS)  who have rendered one (1) year of service in the Department for the period being nominated, in recognition of their outstanding performance, achievement or contribution that affect economy in operation, increase in production, improved work conditions/services, or such other end-results beneficial to the government, including heroic acts done in the public interest or through sustained work performance and consistent manifestation of outstanding work outputs in terms of quantity without sacrificing quality and timeliness or rendition of overtime work, among others. However, COS personnel are covered under this guideline only as part of a group nomination. They are not eligible for the individual award categories.

There shall be no discrimination in the selection of nominees and awardees because of age, school, gender, civil status, disability, religion, ethnicity, social status, income class, paternity and filiation, political affiliation or other similar factors/personal circumstances that run counter to the principles of merit and equal opportunity.

Eligible men and women at all levels of position in the agency shall have equal opportunity to receive any of the rewards, awards, or incentives.

  1. THE DTI R2 SPRINTS COMMITTEE

E.1. The DTI R2 SPRINts Committee shall be composed of the following:

E. 1.1 Regional SPRInts Committee Members:

        a. Chair                   — Regional Director

        b. Vice/Co-Chair      — Assistant Regional Director

        c. Members             — Provincial Directors

                                      — Regional FAD Chief

                                      — Two (2) Representatives (1st and 2nd Level) from

                                          the Employee Union/Association who shall

                                          serve for a period of 2 years

        d. Secretariat          — Regional HR Officer

                                      — Regional Planning Officer

  • 1.2 Provincial/Regional Division Sub-Committee Members:

a. Chair                   — Provincial Head/ Regional Division Head

        c. Members             — Two (2) Division/ Unit Heads or their authorized

    representative

        d. Secretariat          — HR Officer/ Designate and or

                                          Planning Officer/ Designate or their authorized

    representative

*Provincial/ Regional Divisions may adopt the above composition or establish their own Committee subject to the organizational structure of each office/division.

**The SPRInts committee shall be represented by at least the majority of its members during the screening of candidates.

E.2 Duties and Responsibilities

The Regional SPRInts Committee shall:

  1. formulate, develop, prescribe, promulgate, and adopt its own rules, policies and procedures/mechanism to govern the conduct of its activities within the region which shall include guidelines for evaluating the nominations and selection of awardees, mechanism for recognizing the awardees, as well as rewards and incentives to be given at the regional level;
  2. evaluate regional nominees/awardees in any of the award categories;
  3. recommend for review of the DTI SPRInts Committee (national) and for approval by the DTI Secretary a list of regional nominees who are most qualified to receive certain awards/rewards granted by duly recognized award-giving institutions such as the Lingkod Bayan Award, Dangal ng Bayan Award, Pag-asa Award, Gawad CES, Gat Apolinario Mabini Award, etc.

 The Regional SPRInts Secretariat shall:

  1. evaluate/screen nominations as to the completeness of documents/requirements and establish eligibility of candidates based on qualifications;
  2. facilitate nomination and selection of awardees, and implement additional process as may be required by the DTI-R2 SPRInts Committee;
  3. consolidate results of evaluation of nominations;
  4. Prepare minutes/highlights of meetings and deliberations and;
  5. prepare for the Recognition Ceremony;
  6. provide other Secretariat functions as may be required by the DTI-R2 SPRInts Committee.
  7. Assist in the documentation and packaging of the nomination documents (only for national nominees);

The Provincial/ Regional Division Sub-Committee shall:

  1. Create/develop its own procedures/mechanism in the evaluation/ pre-screening of nominees at the provincial/ regional division level;
  2. conduct an initial evaluation/ pre-screening of nominees against the particular Qualifications set for an awards category in the provincial/ regional division level
  3. endorse qualified candidates to the Regional SPRInts Committee for evaluation.
  1. QUALIFICATION REQUIREMENTS, AWARDS CATEGORIES AND REWARDS AND INCENTIVES

General Qualification Requirements

  • Individual Category
  • Status of Employment. Employees on permanent, temporary, co-terminus, casual or contractual status (with employee-employer relationship);
  • Tenure. Must have rendered one (1) year of service in the Department for the period being nominated;
  • Performance Rating. Must have obtained at least Very Satisfactory PGS Rating for the annual rating period immediately preceding the nomination;
  • Has NOT been found guilty of any criminal or administrative offense (including moral turpitude) and in instances that the nominee has pending administrative or criminal case, there should be no adverse judgment/ruling during the period covered, at the time of the nomination and for an extended period as may be prescribed by the SPRInts Committee.
  • Group Category

A “Group” or “Team” shall refer to two (2) or more individuals bound by a common objective, a task force, a technical group or a special working team. The Group or Team should have been formed/created/organized formally or informally to undertake certain projects or programs and should have demonstrated teamwork/camaraderie shown by constant communication, coordination, cooperation, and cohesiveness among its members. Each Group or Team member should have a verifiable/actual contribution to the attainment of the group/team’s accomplishment. At least majority of the group members must be regular employees. All members of the group/ team must meet the following qualifications:

  1. Status of Employment. Employees on permanent, temporary, co-terminus, casual, contractual or Contract of Service (COS) status;
  2. Tenure. Group members must have rendered one (1) year of service in the Department for the period being nominated;
  3. Performance Rating. Group members must have obtained at least Very Satisfactory PGS Rating for the annual rating period immediately preceding the nomination;
  4. Has NOT been found guilty of any criminal or administrative offense and in instances that the nominee has pending administrative or criminal case, there should be no adverse judgment/ruling at the time of the nomination.
  1. MECHANICS AND PROCEDURES IN THE NOMINATION AND SELECTION OF AWARDEES

Step 1. Nomination Process

Any individual or organization, including supervisors, peers, or clients, with extensive knowledge of the outstanding work performance and/or exemplary ethical behavior of the employee or group/ team is eligible to nominate an individual or group/team for a specific award category in the DTI R2 SPRInts Awards. Additionally, qualified employees have the option to self-nominate, and such self-nominations should be accompanied by thorough documentation showcasing their achievements and qualifications.

The Provincial/Regional Division Sub-Committee shall conduct an initial evaluation/ pre-screening of nominees at the provincial/ regional division level. The committee shall review/check whether the qualifications or criteria specific to the award category are likewise met (refer to Annex A). 

Each office or division is allowed to nominate only one candidate for each award category. However, no candidate shall be nominated in more than one individual award category.

Step 2: Nomination Write-up

The candidates shall be asked to make a write-up using the Nomination Forms regarding:                                                                                       

a.) Highlights of accomplishments. The write-up on highlights of accomplishments should contain the nature of the accomplishments and when it was performed, the impact of the accomplishment, and the specific role of the nominee. It is advised to write the specific, most important/ noteworthy accomplishments in STAR format. The accomplishments presented must be relevant to the award category for which they are nominated.

b.) Demonstration of DTI core values. With regards to the write-up on the demonstration of DTI core values, candidates should summarize his/her best qualities of exemplary ethical behavior on the basis of his/her observance of the DTI core values.

Step 3: Nomination Submission

The office/ division shall facilitate the submission of the nominations, duly endorsed by their respective head, along with other supporting documents to the Regional SPRInts Committee for evaluation.

Step 4: Initial Evaluation

The Regional SPRInts secretariat shall conduct an initial evaluation of the submitted nominations against the particular Qualifications set for an awards category. A shortlist of candidates passing the initial evaluation is prepared for the panel interview and those who failed the initial evaluation shall be notified accordingly.

Step 5: Panel Interview

The Regional SPRInts Committee shall conduct a Panel Interview with all candidates. Each candidate shall be rated according to a given set of criteria specific to the award category using the Search Committee Rating Sheets.

  1. The rating scale for each criterion shall correspond to its assigned percentage weight. For instance, if a criterion has a 20% weight, the rating scale for that criterion shall range from 1 to 20 (1 being the lowest, 20 the highest).
  2. The final panel score shall be the sum of the individual ratings assigned per criterion.   
  3.  

     Sample computation of Panel Ratings:

CRITERIA% WEIGHTPanel Rating
Criteria 120%19%
Criteria 210%10%
Criteria 330%27%
Criteria 440%32%
Total Panel Score88%

     Sample computation of Candidate’s Score:

Candidate/ NomineeSPRINts Committee RatingAverage Rating/ Score
P1P2P3P4P5 
Candidate 188%92%95.50%90%80.75%89.25%
Candidate 290%90%85%90%95%90%

Notes:

  1. In case of a lone nominee in a specific award category, the candidate will undergo the same Panel Interview. The Panel will evaluate and rate the lone nominee based on the established criteria to determine if the nominee meets the qualifications for the award. If the lone nominee meets the established cut-off score, the nominee will be considered qualified for the award.
  • If a candidate is a member of the Regional SPRInts Committee, he/she shall be excluded or replaced (if the Committee no longer has a quorum) during the interview or evaluation process.
  • If a member of the Panel is the candidate’s supervisor, the concerned Panelist shall be inhibited from the interview and scoring.

Step 6: Final Score Determination

All candidates shall be ranked based on the following dimensions/ criteria:

For Individual Nominees: ★Cut-off Score/ Passing rate is 60

Dimensions/ CriteriaPremium Points
Performance  45
Panel Interview  55
TOTAL POINTS100
Performance Pts.45
4.500-4.74950%22.5
4.750-4.87580%36
5100%45
Panel Interview Pts.55
Panel Interview Pts = (Average Rating/ Score) × 55

For Group Nominees: ★Cut-off Score/ Passing rate is 60

Candidates in the Group/Team category shall only be ranked based on their scores in the Panel Interview.

The cut off score represents the minimum Total Score/ Points that a nominee must attain to be considered qualified for the award.

All Nominees shall be ranked according to their final scores. The nominee with the highest score, meeting or exceeding the cut-off/passing rate, shall be declared the winner. In case of a tie in the rankings, the chairman of the committee shall act as the tiebreaker. The chairman’s decision will be final and binding in determining the final placement of the tied contestants.

Step 7. Announcement of Results

Results shall be announced in a formal recognition ceremony during the DTI-R2 SPRInts Awards Program.

Others Considerations:

As an additional incentive, all nominees and awardees to any of the award categories shall also earn corresponding points essential when vying for a permanent position as per existing selection criteria promulgated by the DTI R2 Human Resource Merit Promotion and Selection Board (HRMPSB).

All agreements made by the DTI-R2 SPRInts Committee during meetings shall automatically form part of the guidelines on the mechanics and procedures in the selection of awardees.

  1. REQUIRED NOMINATION DOCUMENTS

Each nomination requires the submission of the following:

  1. Complete filled -out Nomination Forms

For Individual Categories:

  • INDIVIDUAL NOMINATION FORM_INFO
  • INDIVIDUAL NOMINATION FORM_ HIGHLIGHTS OF ACCOMPLISHMENTS
  • INDIVIDUAL NOMINATION FORM_ DEMONSTRATION OF DTI VALUES

For Group Categories:

  • GROUP NOMINATION FORM_INFO
  • GROUP NOMINATION FORM_ HIGHLIGHTS OF ACCOMPLISHMENTS
  • Other supporting documents/ evidences to the nomination like clippings, citations etc.
  1. AWARDS PRESENTATION

A formal, solemn and prestigious Recognition Ceremony shall be held annually, in time for the DTI Anniversary Celebration or prior to the DTI National SPRInts Search to the extent possible. The DTI-R2 SPRInts Committee, with the approval of the Regional Director, shall create a SPRInts Technical Working Group spearheaded by the DTI R2 SPRInts Secretariat to take charge in the preparation, organization and implementation of the Recognition Ceremony.

  1. FUNDS REQUIREMENTS

The Agency shall allocate at least 5% of the Human Resource Development Funds for the PRAISE, (which includes the SPRInts) and incorporate the same in its annual Work and Financial Plan.

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